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Process Improvement of a Startup

  • Stakeholder: German SaaS Startup
  • Industry: IT, telecommunications, and media
  • Duration: 5 months
  • XQI Manager role: CFO/COO
Background Overview

Rapid growth outpacing the startup’s operational processes

A German SaaS startup, founded in 2016, experienced rapid growth due to the COVID-19 pandemic: +100% new contracts per year and +250 employees worldwide. Despite international investors and new C-level management, a structured handover in the finance department was lacking.

Challenge

An Interim Manager delivers impact through taking on a Dual Role

The interim CFO took on a complex task at short notice. A combination of factors including an unprepared ERP implementation, eight inexperienced junior finance managers, and a lack of handover processes required quick solutions. The focus was placed on stabilizing the finance department and integrating the ERP system into all business processes.

Strategy

Delineating Priorities for Stable Processes

The company was stabilized through three measures: accurate mapping of new contracts to the ERP system and integration of a payment service provider, clearing of overdue payments, and establishing the ERP system as a central tool for all business units.

Implementation

Rebuilding Processes and Empowering the Team

Through hands-on experience and close collaboration with the team, the ERP processes were stabilized. Subsequently, management recognized the importance of ERP integration for sales, marketing, and operations.

Results

Stabilized Processes & 100% ERP Integration

After just five months, the ERP processes were fully stabilized, the teams integrated, and the system ready for the implementation of new products.

  • Stable ERP Processes
  • Team Integration
  • New Product

Case study lead
Dirk Niederberghaus

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